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In order to edit data in the OVDP, you must first be granted appropriate privileges. To receive these
permissions, contact the site administrator.
Once you have the appropriate privileges, you can edit herbaria, taxa, and location information.
Before editing any specimen information, be sure that you are familiar with the data entry guidelines.
- Log in to the OVDP using your user name and
password
- Click the Edit Data link
- Click the Specimen link under the Choose data to edit list
- Enter the Accession Number to find an existing specimen to edit or click the New
button to create a new specimen record
Note: If you are a curator, you will only be able to view records in your herbarium.
See Curator Role blow.
To edit an existing record:
- Search for the specimen to edit by Accession Number (if you do not know the Accession
number, you can search for it by Collection Number using the
Locate Location link)
- Once the correct specimen record is found, click the Edit link
- Enter the appropriate updated information
- Click the Update link
Note: Changing the accession number will automatically change the accession
number of all related annotations.
To add a new record:
- On the specimen editing page, click the New... button
- Enter all information in the appropriate fields following the data entry guidelines (required fields are
in red
- Click the insert link
To edit annotation:
- Select a specimen to edit using Accession Number
- Click the Add Annotation button
- Enter the values into the appropriate fields following the data entry guidelines (required fields are
in red
- Click the Insert link
To delete a specimen record:
- Select a specimen to delete using Accession Number
- Click the Delete link
- When prompted, confirm the deletion of the specimen and all annotation
Note: Deleting a specimen will delete all associated annotation.
- Log in to the OVDP using your user name and
password
- Click the Edit Data link
- Click the Herbaria link under the Choose data to edit list
- Select the herbarium to edit by clicking the Select link next to the appropriate record
- Click the appropriate link (Edit, Delete, New) from the details list for the selected
herbarium
- Enter the new/edited information in the appropriate fields
- Once all appropriate fields are entered/edited, click the Insert or Update link, for
new records and updated records, respectively
- Click the Taxa link under the Choose data to edit list
- Select the taxa to edit by entering the genus, species, and/or symbol name in the appropriate
boxes and clicking the Find button
- Select the appropriate taxa from the list of potential candidates or, if necessary, click
the Add New button
- Enter the new/edited information in the appropriate fields
- Once all appropriate fields are entered/edited, click the Insert or Update link, for
new records and updated records, respectively
If the system administrator has assigned you the role of "curator," you will only be able
to edit and view specimens located in your herbarium while in edit mode. However, added functionality
enables you to quickly view all records in your herbarium. Additionally, you will not be
able to change the herbarium field for any of the records that you add/edit. Rather, this field
will automatically default to your herbarium.
To view records in your herbarium:
- Log in to the OVDP using your user name and
password
- Click the Edit Data link
- Click the List My Herbarium Records link under the Choose data to edit list
A list of all the specimens in your herbarium will be displayed. To edit one of the records:
- Click the Select link next to the record
The select record will be displayed in the Edit Location page and you may now edit this record
as discussed under the Editing Data section.
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